STOTESBURY REGATTA: May 15 - 17, 2025
MANDATORY ROWER AND PARENT TEAM MEETING
REQUIRED for ALL rowers interested in attending Stotes Friday, APRIL 25th, 7:15 pm at OHS Oakton Hall
Oakton Crew will compete in the Stotesbury Cup Regatta, held on Philadelphia's legendary Boathouse Row, on May 16th & 17th. “Stotes” is the largest high school regatta in the world and is truly an awe-inspiring event. For most rowers, it is one of the most memorable weekends of their high school crew experience. This will also be the final regatta of the 2024 season for many OHS boats (unless they qualify for Nationals!). We hope to see as many families as possible in Philly in 2024!
The team will travel together by chartered bus from OHS on Thursday, May 15th, and stay together in Mt. Laurel, New Jersey, returning on Saturday, May 18th, at the conclusion of racing. Coaches will inform teammates which boats will be competing. The entire team is encouraged to attend to support our racers and to cheer Oakton Crew boats down the course. Participation in this trip is optional for teammates, but the entire team is invited to attend. All rowers who are interested in attending Stotes MUST attend the team meeting on April 25th with AT LEAST ONE PARENT or guardian.
Although the team will travel together in buses, we need a lot of parent volunteers to assist with check-ins on the buses, chaperone hotel floors, help with pasta dinners at the hotel, and help at the Chuck Wagon tent to feed our team on both days. Parents all sign up for a volunteer shift, and every parent who attends selects two shifts if possible.
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TEAM SCHEDULE for 2025:
WED 5/14: Practice @ Sandy Run; Coaches instruct rowers loading boats and equipment for travel; Chuckwagon packed and prepped for travel.
THURS 5/15: Buses must be loaded at OHS @ 9:40 am and depart school @ 10:00 am; all athletes must be on the bus prior to departure time.
The Stotesbury Logistics team will work with OHS office staff to arrange excused absences for teammates; parents & teammates must contact their teachers to arrange make-up work for Thursday and Friday. Any student who has an AP exam on Thursday or Friday (Biology/Spanish) can reschedule the exam with school staff by contacting his or her school counselor for details and rescheduling dates.
Student-athletes should bring a bagged lunch and a full water bottle and wear practice clothing on the bus - there are no options for changing before river arrival.
3:00 to 7:00 p.m. At Schuylkill River: rig boats and practice runs on water; reload buses for hotel (times are approx)
7:00 - 8:00 p.m. Check-in at hotel
8:00 - 9:00 p.m. Pasta dinner for team at our hotel
LIGHTS OUT @ 10:00 p.m.
FRI 5/16: TIME TRIALS ALL DAY
**Departure times are subject to change based on the regatta schedule
6:00 - 7:00 a.m. Bus departs for River with the entire team
11:30 - 1:30 Lunch at Chuck Wagon Tent @ Regatta
RETURN TO HOTEL at the end of racing
8:00 - 9:00 p.m. Pasta dinner for team at our hotel
LIGHTS OUT @ 10:00 p.m.
SAT 5/17: Semi-Finals & Finals for progressing boats; Schedule and return home time TBD depending on team events.
COST: TBD per teammate: Covers charter buses, hotel, Thursday & Friday pasta dinners, and food & beverages from the Chuck Wagon at the regatta on Friday & Saturday; students may wish to bring additional spending money for shopping or outside snacks.
HOTEL INFORMATION:
We have a block of rooms reserved for the team at the Staybridge Suites in Mt. Laurel, New Jersey (a 30-40 minute drive from the course):
Staybridge Suites
4115 Church Street
Mount Laurel NJ
856-722-1900
Parents are invited and encouraged to attend this trip with the team. A few extra rooms are reserved in the team block. Parents must make their own arrangements by calling the hotel and asking for a reservation in the Oakton Crew block of rooms.
The Staybridge is always sold out for this weekend, so secure your rooms as soon as possible! If we run out of rooms in our reserved block and there are no more available rooms at the team hotel, several hotel options are available in the Mt. Laurel/Cherry Hill area of New Jersey, or you may choose to stay in Philadelphia. Unless you are volunteering as bus chaperones, you will need to provide your own transportation to and from the river.
PARKING AT STOTESBURY:
For parking information and prepayment for space, please visit the Stotesbury PARKING webpage. Please do not park anywhere on Kelly Drive on Thursday or Friday, even if you do not see a "no parking" sign - you will get a ticket of up to $200.
We recommend that you consider carpooling with other parents or using a service such as Uber.
THE FOLLOWING FOUR FORMS ARE ALL REQUIRED FOR STOTESBURY!
EMERGENCY CARE FORM*
(*only if there have been changes since Registration)COMPLETE and EMAIL all of these forms to membership@oaktoncrew.com no later than Sunday, May 11th:
If you have read the information here and still have questions about parking or hotel, please email Jun, VP Logistics at logistics@oaktoncrew.com.
If you have questions about the forms please contact VP Membership at membership@oaktoncrew.com. For questions concerning the payment, please contact Treasurer@oaktoncrew.com
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